Corporate Governance Statement

CORPORATE GOVERNANCE STATEMENT FROM FINANCIAL YEAR 1 FEBRUARY 2017 – 31 JANUARY 2018

Kotipizza Group Oyj follows in its administration the Finnish listed companies’ Corporate Governance Code prepared by the Securities Market Association. The code can be viewed on the Securities Market Association’s website www.cgfinland.fi. In case Kotipizza Group Oyj shall deviate from the recommendations of the Code, Kotipizza Group Oyj shall explain the exception and justify it appropriately.

This report is drafted as a separate report from the annual report of the Board of Directors. The report will not be updated during the accounting period but the topics it contains and other necessary and up-to-date investor information is displayed on the company’s website (kotipizzagroup.com/investors/) in its Investors part.

General Meeting and Articles of Association

The supreme decision-making organ of Kotipizza Group Oyj is the General Meeting where shareholders use their power of decision. The agenda of General Meeting is based on the Limited Liability Companies Act according to which the General Meeting nominates members of the Board of Directors, decides on approval of consolidated financial statement and exemption of liability to members of the Board of Directors and the CEO.

Notice of General Meeting is published on the website of Kotipizza Group Oyj. In addition, time and place of the meeting as well as the address of the website are published in one national newspaper chosen by the Board of Directors. Agenda of the meeting as well as other related material shall be available on the website of the company before the meeting.

Articles of Association are available on the website of Kotipizza Group Oyj. Amendments to Articles of Association must always be decided in General Meeting.

Board of Directors

The Board of Directors is responsible for the administration of the company and the appropriate organisation of its operations. According to Articles of Association the Board of Directors consist of at least five (5) and at the most ten (10) members. The term of the members shall expire when the next Annual General Meeting after the election ends.

Composition of the Board of Directors takes into account the preconditions derived from the phase of development and operations of the company as well as diversity. Members of the Board of Directors shall have sufficient competence and possibility to use enough time for taking care of the task. The Board of Directors shall have both genders. The Board of Directors prepares for the Annual General Meeting a propositions regarding the members to be elected to the Board of Directors. There is no special order according to which the members should be elected.

Diversity

The Board of Directors has approved diversity principles. The Board of Directors applies the following principles when identifying and suggesting candidates to be elected as members of the Board of Directors:

  1. consider candidates who have expertise, personal skills and qualities important for Kotipizza Group Oyj’s business;
  2. consider board composition that supports Kotipizza Group Oyj’s business now and in the future; considering diversity criteria including gender, age, ethnicity, experience, education and geographic background aiming at the increased diversity of thinking; and
  3. in addition to its own search, when needed, engage qualified independent external advisors to conduct a search for candidates that meet the board’s skills and diversity criteria to help achieve its diversity aspirations.

The Board of Directors aspires towards board composition in which each gender comprises at least one-third of the Board of Directors members.

Members of the Board of Directors

Over the financial year, which ended 31 January 2018, following persons have been members of the Board of Directors of Kotipizza Group Oyj: Kalle Ruuskanen, Kim Hanslin, Minna Nissinen, Petri Parvinen, Dan Castillo (since 17 May 2017), Virpi Holmqvist (since 17 May 2017), Johan Wentzel (until 17 May 2017) and Marjatta Rytömaa (until 17 May 2017).

Kalle Ruuskanen (b. 1974, Bachelor of Hospitality Management)
Member of the Board of Kotipizza Group Oyj since 2015

Notable career:

Freelance Consultant Flow Consulting Oy, Partner since 2014

Select Service Partner Nordic, CEO 2012-2014

Select Service Partner Denmark A/S, CEO 2012

Select Service Partner Finland Oy, CEO 2007-2012

Royal Ravintolat Oy, Operative Director of Business Group 2001-2007

Notable positions of trust:

Eskimo Finland Oy, Member of the Board since 2015

Muru Dining Oy, Member of the Board since 2014

SSP Finland, Chairman of the Board 2012-2014

SSP Denmark, Chairman of the Board 2012-2014

SSP Sweden, Chairman of the Board 2012-2014

SSP Norway, Chairman of the Board 2012-2014

SSP Estonia, Chairman of the Board 2012-2014

Lemeon Oy, Member of the Board 2008-2011

 

Kim Hanslin (b. 1950, Vocational Qualification in Business and Administration)
Member of the Board of Kotipizza Group Oyj since 2012

Notable career:

Daydream Capital Oy, Owner and CEO since 1980

Lexia Attorneys Ltd, Senior Advisor since 2011

Kotipizza Group Oyj, CEO 2011-2012

Tiimari Oyj, CEO 2001-2004

McDonald’s Finland, CEO 1991-2000

Carli Gry Finland Oy, CEO 1982-1991

Notable positions of trust:

Finnish Franchising Association, Chairman of the Board 1998-2000

Kotipizza Oyj, Member of the Board since 2004

Comforta Oy, Member of the Board 2000-2013

Lindström Oy, Member of the Board 2000-2014

Pomarfin Oy / Left Foot Company, Chairman of the Board 2001-2009

 

 

Petri Parvinen (b. 1977, Ph.D., M.Sc. (Management))
Member of the Board of Kotipizza Group Oyj since 2015

Notable career:

University of Helsinki, Professor of Strategic Marketing and Management since 2014

Aalto University, Professor of Sales Management since 2009 (part time)

Stanford University, Visiting Researcher 2009-2013

Helsinki School of Economics, Professor since 2007

Helsinki School of Economics, Docent since 2004

Notable positions of trust:

Molok Oy, Member of the Board since 2016

Mehiläinen Oy, Member of the Board since 2014

Solita Oy, Member of the Board since 2013

Finnish Forest Association, Chairman 2015-2016

 

Minna Nissinen (b. 1968, M.Sc. (Econ))
Member of the Board of Kotipizza Group Oyj since 2015

Notable career:

Salomaa Yhtiöt Oy, SVP, Strategy 2016-2018

Alma Media Oyj, SVP, Director Alma Diverso 2012-2015

Alma Media Oyj, SVP, Director Corporate Development and Chain Operations 2005-2011

Alpress Oy, Business Controller 2002-2005

Huurre Group Oy, Group Business Controller 2001-2002

Huurre Group Oy, Controller Nordic Projects 2000-2001

Arthur Andersen Oy, Auditor 1996-2000

Notable positions of trust:

Juvenes Yhtiöt Oy since 2017

Chilit Oy, Member of the Board since 2017

Nova Vita Kliinik, Member of the Supervisory Board since 2016

Ovumia Oy, Member of the Board since 2015

Media Metrics Finland Oy, Member of the Board 2015-2015

Arena Messaging Oy, Member of the Board 2012-2015

Booxmedia Oy, Member of the Board 2012­­-2015

Arena Interactive Oy, Member of the Board 2012-2015

Tampereen Tietoverkko Oy, Member of the Board 2008­­-2015

Rantapallo Oy, Member of the Board 2014-2015

 

Virpi Holmqvist (b. 1970, M.Sc. (Econ))

Member of the Board of Kotipizza Group Oyj since 17 May 2017

Notable career:

Touhula Varhaiskasvatus Oy, CEO since 2017

Pihlajalinna Oyj, Business and Development Director 2016-2017

Pihlajalinna Oyj, CFO 2015-2016

Attendo Finland Oy, Business Director 2013-2015

Attendo Finland Oy, CFO 2008-2013

Notable positions of trust:

Helsinki International School Oy, Member of the Board since 2018

Tapiolan voimistelijat ry, Member of the Board since 2015

Hilkka ja Timo Kallio Ky, Silent Partner since 2007

Nesting Oy, Auditor since 2005

Kuusilinna Terveys Oy, Member of the Board 2016-2017

Is in addition Member of the Board of several Board of Directors’ of the Touhula Varhaiskasvatus Oy group companies.

 

Dan Castillo (Sweden, b. 1980, M.Sc. (Econ.))

Member of the Board of Kotipizza Group Oyj since 17 May 2017

Notable Career:

OnlinePizza Norden AB, Co-founder 2006-2012

Mälarstranden Bostäder AB, Co-founder since 2013

Riskornet AB, Founder since 2012

Fast food innovations Europe AB, CEO 2010-2012

Notable positions of trust:

Elira Invest, Member of the Board since 2015

Zocalo AB, Member of the Board 2013-2017

Worlds Marathon, Member of the Board since 2017

 

Johan Wentzel (b. 1974, M.Sc. (Econ))
Member and chairman of the Board of Kotipizza Group Oyj until 17 May 2017

Notable career:

Sentica Partners Oy, Partner since 2009

Sentica Partners Oy, Investment Director 2008-2009

Kaupthing Bank Oyj, Co-Head of Investment Banking 2004-2008

  1. Carnegie AB, Investment Banking 1998-2004

Notable positions of trust:

Secto Automotive Group, Chairman of the Board 2014-2016, Member of the Board since 2016

Trust Kapital Group TKG Oy, Member of the Board since 2016

Teleforce Oy, Chairman of the Board since 2010

Arme Oy, Chairman of the Board 2008-2016

Sisco Oyj, Chairman of the Board since 2016

Corbel Oy, Member of the Board 2008-2011

Investo Omaisuudenhoito Oy, Member of the Board 2010-2012

Mattlidens Skola, Member of the School Board since 2013

 

Marjatta Rytömaa (b. 1967, Ph.D., MBA)

Member of the Board of Kotipizza Group Oyj until 17 May 2017

 

Notable career:

Sentica Partners Oy, Partner since 2012

Sentica Partners Oy, Investment Director 2007-2012

Finn-Medi tutkimus Oy, Account Director 2006-2007

Replicon Oy, Senior Advisor 2005-2006

Thermo Electron Oy, Senior Application Scientist / Project Manager 2000-2004

Imperial Cancer Research Fund, London, UK, Postdoctoral Research Fellow 1996-2000

University of Helsinki, researcher 1991-1996

Notable positions of trust:

Chilit Group Oy, Chairman of the Board since 2016

Arjessa Oy, Member of the Board 2011-2013 and Chairman of the Board 2013-2016

Pihlajalinna Oy / Oyj, Member of the Board 2009-2016

Descom Group Oy, Member of the Board 2009-2015

Hexaplan Oy, Chairman of the Board 2012-2013

Miratel Oy, Chairman of the Board 2008-2011

Has in addition been Member of the Board of several Board of Directors’ of the group companies of the aforementioned companies.

Independence

In order to prevent conflicts of interest majority of members of the Board of Directors shall not be dependent on the company. Based on dependence evaluation performed according to recommendations of the Corporate Governance Code prepared by the Finnish Securities Market Association, members of the Board of Directors of Kotipizza Group Oyj are independent of the company and its significant shareholders.

Work of the Board of Directors

The Board of Directors has drafted a written work agenda. The work agenda includes e.g. participants to be invited as well as meeting practices. The main tasks and operation principles of the Board of Directors are also determined in the work agenda.

The Board of Directors appoints the CEO and Management Team of the company. The Board of Directors follows the result and financial standing of the company on a regular basis. Additionally, the Board of Directors follows risk management and appropriateness of the administration of the company.

According to the work agenda, in addition to its specific duties defined in legislation and the company’s Articles of Association, Kotipizza Group Oyj’s Board of Directors:

  • approves the company’s long-term goals and strategy;
  • approves the company’s business plan, budget and financing plan and monitors their implementation;
  • confirms the principles of the company’s internal control and risk management;
  • reviews the material risks affecting the company’s operations and their management, and supervises the adequacy, relevance and efficiency of the company’s administrative processes;
  • processes and approves, among others, business acquisitions and arrangements and other significant decisions;
  • confirms the company’s management’s duties and areas of responsibility, as well as the reporting system;
  • confirms the principles of short and long-term reward and incentive plans offered to personnel; and
  • defines the company’s dividend policy.

The Board of Directors evaluates its operations and working methods once a year as an internal self-evaluation. The members of the Board of Directors send their evaluations to the chairman of the Board of Directors or to a person nominated by him. The Board of Directors aims at evaluating the efficiency of its operations and at the same time checks whether there is need to update the work agenda or not. Results of the evaluation shall be taken into account when drafting the next plan of action and composition of the Board of Directors.

Meetings and remuneration of the Board of Directors

The Board of Directors meets in general once a month except July, i.e. altogether 11 times in a year. During the financial year which ended 31 January 2018 the Board of Directors met 13 times. The members of the Board of Directors attended the meetings as follows: Kalle Ruuskanen 13/13, Kim Hanslin 13/13, Minna Nissinen 13/13, Petri Parvinen 12/13, Dan Castillo 9/13, Virpi Holmqvist 9/13, Johan Wentzel 4/4 and Marjatta Rytömaa 4/4.

The members of the Board of Directors were paid the following remuneration, decided by the Annual General Meeting, during the financial year which ended 31 January 2018:

  • Chairman until the Annual General Meeting EUR 500 per month
  • Chairman following the Annual General Meeting EUR 3500 per month
  • Member Marjatta Rytömaa EUR 500 per month and other members EUR 2 000 per month
  • EUR 400 to each chairman of the committees of the Board of Directors for each committee meeting
  • EUR 200 to each member of the committees of the Board of Directors for each committee meeting

The members of the Board of Directors have not received during financial year which ended 31 January 2018 any shares or special rights entitling to shares.

Committees of the Board of Directors

The Board of Directors has two committees supporting its work: the audit committee and the remuneration committee. The Board of Directors elects the members and the chairman of the committees from among its members for a term until the following Annual General Meeting. Both committees have charters approved by the Board of Directors. The committees assist the Board of Directors in its duties by preparing and reviewing in more detail matters falling within the competence of the Board of Directors. The committees report to the Board of Directors. The committees do not have decision making powers independent of the Board of Directors.

The audit committee serves to assist the Board of Directors in its control tasks related to the financial reporting, internal control system and risk management of the Kotipizza Group as well as its internal auditing and auditing function. The responsibilities and duties of the audit committee are defined in more detail in the charter approved by the Board of Directors, where it is stated that the audit committee shall especially have the following duties:

  • to monitor the efficiency, adequacy and appropriate supervision of Kotipizza Group’s internal control systems, internal audit and risk management systems and to monitor the internal audits;
  • to discuss the description of the main characteristics of the internal control and risk management systems related to the financial reporting process to be included in the report on Kotipizza Group’s management and guidance system;
  • to supervise the financial statement and consolidated financial statement process;
  • to evaluate the independence of the statutory auditor or audit firm, particularly the provision of related services to Kotipizza Group and to evaluate the advisory services offered by the auditor;
  • to prepare the proposal for resolution on the election of the auditor in Kotipizza Group’s Annual General Meeting and presenting the case in the meeting;
  • to discuss the contents of Kotipizza Group’s financial statements, interim reports and the related reports; and
  • to keep contact with the auditor and to revise the reports of the auditor.

The audit committee has three members. Minna Nissinen (chairman) and Kim Hanslin were re-elected as members of the audit committee in the Board of Directors’ annual assembly meeting following the Annual General Meeting. Virpi Holmqvist was elected as a new member. Johan Wentzel was a member and the chairman until the Annual General Meeting. The audit committee convened 6 times during the financial year which ended 31 January 2018. Each member attended the meetings as follows: Minna Nissinen 6/6 times, Kim Hanslin 5/6 times, Virpi Holmqvist 4/6 times and Johan Wentzel 2/6 times. Specific focus areas were competition of the auditors as well as financial reporting

The remuneration committee serves to assist the Board of Directors in matters related to the nomination and remuneration of key personnel. In addition, the remuneration committee shall evaluate, monitor and guide the situation and development of staff issues which are important in terms of corporate culture and strategy. The responsibilities and duties of the remuneration committee are defined in more detail in the charter approved by the Board of Directors, where it is stated that the remuneration committee shall especially have the following duties:

  • evaluation, monitoring and guidance of the situation and development of staff issues in the Kotipizza Group which are important in terms of corporate culture and strategy;
  • assisting the Board of Directors in the nomination and remuneration of key personnel;
  • preparing the nomination of the CEO and other executives and mapping prospective successors;
  • preparing the proposals concerning the salary and other remuneration of the CEO and other executives;
  • preparing matters concerning the reward systems used in the company;
  • evaluating the rewards of the CEO and other executives and ensuring that the rewards systems are appropriate; and
  • preparing salary and rewards surveys and answering to questions related to it in the general meeting.

 

In addition, the remuneration committee shall assist the Board of Directors in matters related to:

  • the development of Kotipizza Group’s corporate culture and personnel policy;
  • competitiveness, principles, structure and allocation of the salary and incentives system;
  • performance incentive rules and performance incentives to the management;
  • identification and development of the talents of key personnel; and
  • successor planning of the management.

The remuneration committee has from three up to five members. Kalle Ruuskanen (chairman) and Petri Parvinen were re-elected as members of the remuneration committee in the Board of Directors’ annual assembly meeting following the Annual General Meeting. Dan Castillo was elected as a new member. Marjatta Rytömaa was a member until the Annual General Meeting. The remuneration committee convened five times during the financial year which ended 31 January 2018. Each member attended the meetings as follows: Kalle Ruuskanen 5/5 times, Petri Parvinen 5/5 times, Dan Castillo 2/2 and Marjatta Rytömaa 3/3 times. Specific focus area was development of the management remuneration scheme.

Ownership of members of the Board of Directors in Kotipizza Group Oyj:

Member                      Number of shares per 31.1.2018
Kalle Ruuskanen                 590
Virpi Holmqvist                   0
Kim Hanslin                          16 642
Minna Nissinen                   250
Petri Parvinen                      12 305
Dan Castillo                            1 000

CEO

CEO takes care of the executive management of the company in accordance with instructions and orders given by the Board of Directors. The CEO shall supply the Board of Directors and the Members of the Board of Directors with the information necessary for the performance of the duties of the Board of Directors. The CEO is also responsible for securing that the accounts of the company are in compliance with the law and that its financial affairs have been arranged in a reliable manner.

The CEO may undertake measures that are unusual or extensive in view of the scope and nature of the activities of the company only if so authorised by the Board of Directors or if it is not possible to wait for a decision of the Board of Directors without causing essential harm to the business operations of the company. In the latter case, the Board of Directors shall be notified of the measures as soon as possible. The Board of Directors shall decide on from time to time valid power to approve matters. When necessary and especially in urgent matters the chairman of the Board of Directors shall give the CEO instructions on how to proceed.

The CEO shall notify the chairman of the Board of Directors on execution of decisions of the Board of Directors and preparations for matters to be decided by the Board of Directors. The CEO shall prepare an agenda for meetings of the Board of Directors. The CEO is responsible for the external and internal communications of the company except for matters relating to the CEO, which fall under responsibilities of the chairman of the Board of Directors. In addition, the CEO is responsible for Kotipizza Group’s development initiatives.

As a CEO of Kotipizza Group Oyj, appointed by the Board of Directors, acts:

Tommi Tervanen (b. 1970, graduate of a commercial institute)

Notable career:
Foodstock Oy, Founder and CEO 2003-2012
Ruokakesko Oy, Head of Selection and Product Manager 1993-2003

Notable positions of trust:
Finnish Franchising Association, Chairman of Board since 2015
Finnish Franchising Association, Member of Board 2013-2015

The terms and conditions applicable to the CEO have been determined in a written CEO Agreement which has been approved by the Board of Directors. Financial benefits of the CEO are discussed in detail in a separate Remuneration Report of Kotipizza Group Oyj. The Board of Directors is entitled to discharge the CEO. The CEO cannot be chosen as chairman of the Board of Directors.

Ownership of CEO in Kotipizza Group Oyj:

Name                                     Number of shares per 31.1.2018
Tommi Tervanen                76 568

Management Team

Management Team assists the CEO in managing the operations of the company. Tasks of Management Team comprise of planning and executing the strategy, guiding business operations, follow-up of result, annual planning as well as discussing investments, corporate acquisitions and changes in central plans.

Members of the Management Team of Kotipizza Group Oyj were during the financial year which ended 31 January 2018: Timo Pirskanen, Anssi Koivula, Antti Isokangas, Heidi Stirkkinen (since 1 September 2017) and Olli Väätäinen (until 31 March 2017).

Chief Financial Officer Timo Pirskanen (b. 1969, M.Sc. (Econ))
Member of Management Team since 2015. Responsible for Kotipizza Group’s finances as well as IT and HR management.

Notable career:
Rautaruukki Oyj, Head of Investor Relations 2011-2015
Deutsche Bank AG, Head of Share Research 2004-2011
Advium Partners Oy, Associate, mergers & acquisitions 2002-2004
Menire Advisors Oy, Partner, Head of Investment 2000-2002
D. Carnegie Bank AB Finland, Analyst 1997-2000
Coopers&Lybrand Oy (nyk. PricewaterhouseCoopers), Auditor 1995-1997

Notable positions of trust:
Kiinteistö Oy Pyhäsuites 2, Member of Board since 2011
Bear Market Capital Oy, Chairman of Board since 2000
Entirem Oy, Member of Board 2000-2002
Terra Nova Group Oy, Member of Board 2000-2002

Chief Procurement Officer Anssi Koivula (b. 1978, graduate of a commercial institute)
Member of Management Team since 2012. Responsible for procurement for Kotipizza Group’s restaurant chains. Acts also as Helsinki Foodstock Oy’s Managing Director.

Notable career:

Foodstock Oy, CEO since 2012
Foodstock Oy, Chief Operative Officer 2012
Foodstock Oy, Head Buyer 2003-2011
Kesko, Buyer 1999-2003

Chief Communications Officer Antti Isokangas (b. 1967, M.Sc. (Econ))
Member of Management Team since 2015. Responsible for the development of Kotipizza Group’s internal and external communications and corporate responsibility programme.

Notable career:
Ali Consulting Oy, Founder and CEO, Communications Consultant since 2012
Sulava Oy, Founder and Consultant 2010-2011
Nonparole Oy, Owner and Communications Consultant 2008-2010
Forma Publishing Group, Editor of Veli magazine 2006-2008
Medianorth Group, Editor of Nöjesguiden magazine 2003-2005
BNL Euro RSCG Oy, Communications Consultant 2001-2003

Notable positions of trust:
Ali Consulting Oy, Member of Board since 2012
Matkailun edistämiskeskus, Member of Management Team 2011-2014
Nonparole Oy, Member of Board since 1997

Chief Operative Officer Heidi Stirkkinen (b. 1968, M.Sc. (Econ))
Member of Management Team since 1 September 2017. Responsible for the operations of Kotipizza Group and the Kotipizza chain as well as the development of sales and marketing in the Kotipizza chain.

Notable career: 
Groupe SEB Finland Oy, Country Manager 2015-2017
OBH Nordica Finland Oy, Country Manager 2013-2015
OBH Nordica Finland Oy, Business Manager 2010-2013
Fiskars Group Oyj, Concept Manager 2009-2010
Fiskars Group Oyj, Iittala Retail Concept & Operative Director 2007-2009
Iittala Group Oy, Iittala Retail Business Manager 2005-2007
Iittala Group Oy (aikaisemmin Hackman Designor Oy), Trade / Category / Brand Manager 1998-2005

Chief Operative Officer Olli Väätäinen (b.1966, M.Sc. (Econ))
Member of Management Team until 31 March 2017

Notable career:
Kotipizza Group Oyj, Chief Marketing Technology Officer 2013-2015
Sofia Digital Oy, CEO 2005-2007
Outer Rim Oy, CEO 2004-2005
Indeco Oy, owner since 2003
Sentica Partners Oy, Senior Advisor since 2003
Yomi Solutions Oy, CEO 2002
Yomi Vision Oy, CEO 2000-2001
Yomi Media Oy, CEO 1996-2000
Yomi Oy, CEO and shareholder 1992-1996

Notable positions of trust:
Descom Oy, member of Board since 2009 and CEO since 2014
Silta Oy, member of Board since 2012
Foodstock Oy, member of Board 2011-2015
Kotipizza Oyj, member of Board 2011-2015
Frankis Group, member of Board 2011-2015
ONH Service Oy, Chairman 2008-2014
atBusiness Oy, Chairman 2006-2013
Kanava Golf Oy, Chairman 2012
Asikkalan Rotaryklubi, President 2009-2010
Corbel Oy, Chairman of Board 2008-2011
Sofia Digital Oy, Chairman of Board since 2008
Openbit Oy, Chairman of Board 2006-2008
Integware Oy, Chairman of Board 2005-2009

The financial benefits of the members of Management Team are discussed in detail in a separate Remuneration Report of Kotipizza Group Oyj.

Ownership of Management Team in Kotipizza Group Oyj:

Member                      Number of shares per 31.1.2018
Timo Pirskanen                   6 097

Anssi Koivula                        5 747

Antti Isokangas                    5 197

Heidi Stirkkinen                  0

 

Reporting and guidance systems

Kotipizza Group Oyj has necessary reporting systems in order to efficiently follow business operations. Internal control is based on the vision of the company, its strategic and commercial goals.

Achievement of commercial goals and financial development of Kotipizza Group Oyj are followed on a monthly basis with the help of a comprehensive guidance system. As a relevant part of the guidance system Management Team of the company scrutinizes the realization information and up-to-date forecasts. The guidance system includes comprehensive sales reports, profit and loss account, forecasts for turnover and final result as well as other key figures for operations.

According to the guidance system:

  • Reports on the volumes of street restaurants’ chain trade are given to Management Team on a daily basis
  • The Board of Directors and Management Team receive a) monthly report where fulfilled monthly data of the current financial year and key figures are compared to last financial year’s corresponding period and budget and b) a year-end forecast updated according to the realization which is compared to the original annual budget.
  • The consolidated forecast (EBITDA level) will be updated once a month. The company has functional monitoring and the ability to detect any changes which require updates to the forecasts.
  • Overview of the monthly return within the Management Team and the Board of Directors. Management Team comments on the trends and deviations from the budget and previous year’s comparative figures.
  • A review given to the Board of Directors, also contains CEO’s review and description of the market conditions.
  • The Board of Directors will confirm the revised forecast model and the budgeting process.

Main principles of internal control and risk management

Internal control

The purpose of internal control is to guarantee that operations of Kotipizza Group Oyj are effective and fruitful, control of identified risks sufficient and appropriate and published information reliable. Also compliance with determined operational principles and given guidelines are followed with the help of internal control.

Internal control of Kotipizza Group Oyj is based on the Limited Liability Companies Act, Securities Markets Act, Articles of Association as well as on the internal operational principles of the company. The management and control of the company are divided between the General Meeting, the Board of Directors and CEO. By internal control is meant all such activities, systems and methods by the help of which the management aims to secure effective, economical and reliable operations.

The Board of Directors of Kotipizza Group Oyj has the responsibility of arranging internal control, risk management and principles for internal auditing. The Board of Directors has an audit committee.

The CEO of Kotipizza Group Oyj is responsible for the strategy of the company and compliance with it as well as required investments. The CEO is also obliged to see that the accounts of the company are in compliance with the law and that its financial affairs have been arranged in a reliable manner. The upper management of the company is responsible for internal control. External auditing is taken care of by auditors and internal auditing by an outsourced service provider (if necessary).

Identified risks and X-factors

Kotipizza Group Oyj will comply the risk management and internal control policies approved by the Board of Directors.

  • The CEO and Management Group members evaluate business risks at the same time with the strategy process and annual planning
  • The business units’ operative management produce risk assessments on their own activities and submit action plans on managing the risks, which will be compiled
  • Changes in the strategic and operational risks are dealt within the Management Group, and the vital changes are taken to the Board of Directors for consideration.

The controls of accounting and financial reporting are explained in:

  • Finance Department’s guidelines and regulations
  • The centralized financial department of the parent company deals with financial risk management in accordance with the principles approved by the Board of Directors
  • The principles of the overall risk management; practices in specific areas such as interest rate risk, use of derivative instruments, the placement of excess liquidity.

The most significant of identified risks and X-factors are specified on the website of Kotipizza Group Oyj. Identified risks are also assessed in interim reports and annual reports of the company.

Internal Auditing

The Company’s internal audit function assists the Board of Directors in its supervisory role.

Kotipizza Group Oyj does not currently have a separate internal audit unit and therefore internal auditing resources are strengthened by procuring internal auditing services from external service providers as needed. The Board of Directors has an audit committee to which the Board of Directors confirms rules of procedure.

Auditing

The purpose of auditors is to make sure that the consolidated financial statements have been drafted in accordance with applicable legislation in a way that they provide right and sufficient information on the result of Kotipizza Group Oyj as well as on its financial standing and other necessary information for the interest groups of Kotipizza Group Oyj.

Other relevant goals of auditors is to secure that the internal control and risk management of the company are arranged appropriately and that the organization complies with drafted principles and guidelines. Distribution between external and internal control has been taken care of by making internal auditing responsible for securing that the company operates in accordance with internal principles and guidelines.

According to the articles of association the company has one auditor that must be approved by the Central Chamber of Commerce. The Annual General Meeting elects the auditor for a term of office that runs until the end of the following Annual General Meeting. Ernst& Young Oy, firm of authorised public accountants, has served as Kotipizza Group Oyj’s auditor for the financial year ending 31 January 2018. Authorised public accountant Antti Suominen has been the responsible auditor.

Fees paid for auditing are discussed in detail in a separate Remuneration Report of Kotipizza Group Oyj.

Insider Administration

Kotipizza Group Oyj follows NASDAQ OMX Helsinki Ltd’s insider guidelines that entered into force on 3 January 2018.

The Board of Directors has confirmed insider guidelines that have been published on the company’s website.

Kotipizza Group Oyj maintains project-specific insider list of any projects which, if realized, are likely to have a significant effect on the value of Kotipizza Group Oyj’s financial instruments or the derivatives related to them. Regarding their scope or nature, such projects are clearly different from the company’s normal business. Every person with access to inside information related to the project is recorded in the project-specific inside list. In the event that inside information is disclosed to people outside of Kotipizza Group Oyj (such as financial or other advisers), Kotipizza Group Oyj may request said parties to maintain a necessary insider list of the persons to whom the information has been disclosed. A person named in the project-specific list may not disclose the inside information to outsiders, trade or engage in transactions with Kotipizza Group Oyj’s financial instruments or advise others in relation to the aforementioned.

In addition to the project-specific insider lists Kotipizza Group Oyj maintains a permanent insider list.

Related party transactions

Kotipizza Group Oyj ‘s related parties include members of the Board of Directors, the managing director, members of the management group, their close family members, as well as companies in which the individuals mentioned exercise control.

The Board of Directors has adopted a policy to be followed in evaluating and monitoring transactions eventually concluded between Kotipizza Group Oyj and its related parties. The policy aims to ensure that any conflicts of interest are taken into account appropriately in the decision-making process of Kotipizza Group Oyj. Kotipizza Group Oyj maintains a register of the parties considered related parties. During the financial year which ended on 31 January 2018 no significant related party transactions were concluded between the Kotipizza Group Oyj group entities and related parties.